Agreement and signatures

What this means

The agreement starts when RCDEN countersigns. RCDEN undertakes to administer the registration and review qualification evidence; the supplier gives the stated commitments. Unchanged company details do not have to be submitted again.

What this means

The standing terms apply to orders accepted between these legal entities during registration, even if an order does not repeat them. Each piece of work still needs an accepted order or supply contract. Additional requirements must be identified and supplied through an agreed contract or signed addendum. Resolve conflicting terms before the affected activity; later website edits do not change what was agreed.

What this means

Each party must complete the assurance and approvals it is responsible for by the actual tender, award or activity deadline. This can be before an order exists. Missing requirements block the affected disclosure, work, access, processing, transfer or subcontract. A signature or an unanswered exception does not remove that restriction.

What this means

The supplier must comply with the laws that apply, including relevant export, sanctions, bribery, modern-slavery and data-protection duties. It must use proportionate prevention arrangements, disclose material conflicts and avoid improper inducements in RCDEN business.

What this means

Confidential Information means information disclosed by or on behalf of either party, including entrusted third-party information, which is marked confidential or reasonably understood to be confidential. It excludes information demonstrably lawfully public without breach, already lawfully held without restriction, independently developed without using Confidential Information, or lawfully obtained from a third party entitled to disclose it without restriction.

What this means

Each party shall use Confidential Information only for registration and the agreed supply purpose, protect it with reasonable care, and disclose it only to persons needing it for that purpose who are bound by suitable confidentiality and use restrictions or professional duties. Each party remains responsible for those persons. Applicable information-owner permissions and security restrictions must also be observed.

What this means

Legally required disclosure is permitted, with advance notice where lawful and practicable and disclosure limited to what is required. Nothing restricts legally protected disclosures. A signed NDA between the parties governs confidentiality, including duration, for information it covers, without overriding applicable law, information-owner restrictions or expressly agreed security requirements.

What this means

The Supplier shall follow applicable government markings, agreed handling routes and scope-specific cyber controls. Required Article 28 terms, subprocessor permissions and transfer safeguards must precede affected processing. Applicable product security requirements, including Secure by Design and DEFSTAN 05-139 where invoked, shall be agreed for the relevant deliverable.

What this means

The Supplier shall meet agreed specification and quality requirements, disclose material nonconformities and obtain required concessions. Through agreed change control, it shall obtain required written approval before substitutions or material changes affecting the agreed specification, sourcing or security restrictions, or approved supply arrangements. It shall obtain required subcontracting or disclosure consent, bind approved sub-tiers to identified applicable obligations before their activity, and remain responsible for subcontracted performance.

What this means

For goods, the Supplier shall maintain proportionate product identity, origin, conformity and traceability records. Use serial, batch or lot identifiers where available, otherwise appropriate delivery or invoice references; these references do not establish origin. Provide manufacturer-backed evidence reasonably available and disclose gaps. Retain these product records for six years after supply, or longer where law or the expressly agreed order requires, minimising personal data.

What this means

For restricted goods, including RCDEN internal-use goods, RCDEN shall define prohibited links to the People's Republic of China (PRC), component depth and evidence before order acceptance in Part P or an expressly agreed equivalent. These are RCDEN purchasing requirements unless an identified customer obligation applies. Unresolved scope, unknown provenance or evidence gaps prevent approval unless resolved or expressly excepted in writing by RCDEN with any necessary customer authority. Law cannot be waived.

What this means

Make reasonable enquiries before declaring the record accurate. Report material changes affecting control, restrictions, assurance, insurance or delivery, and provide proportionate verification through authorised routes. Report relevant incidents promptly within applicable deadlines; direct statutory or MOD reporting duties still apply.

What this means

Maintain cover required by law and any additional insurance expressly agreed for the activity. Insurance amounts do not themselves set a liability cap. The signed wording determines how liability provisions in the applicable order or supply contract apply; it does not supply a standalone monetary cap for pre-order obligations.

RCDEN must handle supplier information under applicable law, confidentiality duties and the supplied privacy notice. Agree any necessary pre-order liability limit expressly before signing rather than assuming one exists.

What this means

Either party can end registration by written notice to the nominated business contact. Existing orders continue under these terms until completion or termination; accrued rights and continuing security, confidentiality and data duties remain. The agreement is governed by English law and the courts of England and Wales. Authorised signatures, including legally valid electronic signatures, are permitted; a stamp is optional.

What to enter

Repeat the master reference and supplier legal name exactly as shown in the completed core record.

What to enter

Identify only departures expressly agreed by the parties, and the attachment references that record them; otherwise enter None. An exception listed in 11.1 is not automatically accepted.

What to enter

Enter the supplier signatory’s name and position or authority. They must be authorised to bind the named supplier legal entity.

What to enter

After reading the terms on pages 7–8, sign and enter the actual signing date on page 9. A company stamp is optional. Check all entered text is visible and retain the executed copy.

What to enter

RCDEN records its authorised signatory’s name and position or authority.

What to enter

RCDEN signs and dates the core agreement. The master agreement takes effect on RCDEN’s countersignature under clause 13.1.

What to enter

Identify the executed core attachments and page total. Exclude blank optional schedules; retain completed Part A and Part P records with their own references and approvals.