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Section 11 / Supplier completes

Issued form · page 6

Exceptions and evidence

Explain only the open issues and list the records needed to support your answers.

When this applies

Every supplier identifies relevant evidence. Use None for exceptions if none exist, and reuse current evidence instead of sending a large generic policy pack.

Help with this section

Open a question for help. The numbers match the printed questions and agreement clauses.

11.1

Exceptions or pending checks

What to enter

Quote the question, briefly explain the issue and propose an action. Use None if no material exception exists. Use a referenced continuation when necessary. A disclosure is not an agreed departure; the accepted variation must be expressly recorded at signature or in the addendum.

Example wording · adapt to your actual position

Certification requested for a future scope is pending. State the present position and proposed assessment date; do not describe a future certificate as held.

Where to find it / what to do next

  1. Use a short note: question number, what is unresolved, who is checking it and the proposed next action or date.
  2. Continue the questions you can answer. Record the actual position; an exception becomes an agreed departure only when expressly accepted through the agreement's process.
If you are still unsure

You do not need a policy essay. For example: '2.4 - VAT number being confirmed with accountant; confirmation requested today.' Adapt the wording and timing to the facts.

Link to question 11.1 Your issued form · page 6
11.2

Sub-suppliers or overseas access

What to enter

Select No currently identified, Yes or Not yet determined. This flags possible follow-up. Only parties involved in actual work need detailed assessment; listing a party does not authorise it.

Where to find it / what to do next

  1. Check whether another supplier, group company or overseas team would be involved in the proposed RCDEN work or have access to its information.
  2. If unsure about cloud or support access, ask your IT provider. This initial question flags the need for follow-up; detailed assessments belong to the relevant scope.

Useful external help

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If you are still unsure

Use Not yet determined while the arrangements are being checked. Listing a provider does not itself authorise subcontracting or information access.

Link to question 11.2 Your issued form · page 6
11.3

Evidence and continuations

What to enter

Give a short identifier and the document title/date or verified public reference. Initial evidence normally means company and control records, an applicable slavery statement and statutory EL evidence, and support for certificates claimed. Reference signed continuations in the executed record.

Check applicability

Additional accounts, policy manuals, site records or security evidence are requested only when justified. Use authorised verification instead of exposing restricted records.

Where to find it / what to do next

  1. Give each item a short reference, title and date. For public records, use the actual company or certificate record rather than a search-results link.
  2. Reuse current evidence already provided by reference. Keep signed continuations with the completed agreement and use the issued return route for non-public evidence.

Useful external help

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Link to question 11.3 Your issued form · page 6

This guide explains form v2.0. It does not amend the issued requirements or approve work, exceptions or information release. Use the external help to find records and understand the rules. For questions about RCDEN's requirements or the proposed work, use the contact in Section 1.2 and quote the question number.